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Quick review: why you need virtualization

With virtualization, you can make software see several separate computers where there is only one, or make several computers look like one supercomputer. That may sound simple, but it’s far from it. Of course the benefits are well worth it; here are just a few.

The post Quick review: why you need virtualization appeared first on Complete Technology Resources, Inc..

Quick review: why you need virtualization

With virtualization, you can make software see several separate computers where there is only one, or make several computers look like one supercomputer. That may sound simple, but it’s far from it. Of course the benefits are well worth it; here are just a few.

More technology uptime

Virtualization vendors use lots of fancy names for the features of their technology, but behind all the technobabble are a number of revolutionary concepts. Take “fault tolerance” for example. When you use virtualization to pool multiple servers in such a way that they can be used as a single supercomputer, you can drastically increase uptime. If one of those servers goes down, the others continue working uninterrupted.

Another example of this is “live migrations,” which is just a fancy way of saying that employee computers can be worked on by technicians while users are still using them. Say you’ve built a bare-bones workstation (as a virtual machine on the server), but you need to upgrade its storage capacity. Virtualization solutions of today can do that without the need to disconnect the user and restart their computer.

Better disaster recovery

Data backups are much simpler in a virtualized environment. In a traditional system, you could create an “image” backup of your server -- complete with operating system, applications and system settings. But it could be restored to a computer only with the exact same hardware specifications.

With virtualization, images of your servers and workstations are much more uniform and can be restored to a wider array of computer hardware setups. This is far more convenient and much faster to restore compared to more traditional backups.

More secure applications

In an effort to increase security, IT technicians usually advocate isolating software and applications from each other. If malware is able to find a way into your system through a software security gap, you want to do everything in your power to keep it from spreading.

Virtualization can put your applications into quarantined spaces that are allowed to use only minimum system resources and storage, reducing the opportunities they have to wreak havoc on other components of the system.

Longer technology lifespans

The same features that quarantine applications can also create customized virtual spaces for old software. If your business needs a piece of software that won’t work on modern operating systems, virtualization allows you to build a small-scale machine with everything the program needs to run. In that virtual space, the application will be more secure, use fewer resources, and remain quarantined from new programs.

In addition to software, virtualization also encourages longer life spans of old hardware components. With virtualization, the hardware an employee uses is little more than a window to the powerful virtual machine on the server. Employee computers need only the hardware required to run the virtualization window, and the majority of the processing takes place on the server. Hardware requirements are much lower for employees and equipment can be used for several years.

Easier cloud migrations

There are several ways virtualization and cloud technology overlap. Both help users separate processing power from local hardware and software, delivering computing power over a local network or the internet. Because of these similarities, migrating to the cloud from a virtualized environment is a much simpler task.

There is no debate about the benefits of this technology. The only thing standing between your business and more affordable, efficient computing is an IT provider that can manage it for you. For unlimited technology support, virtualization or otherwise, on a flat monthly fee -- get in touch with us today!

Published with permission from TechAdvisory.org. Source.

The post Quick review: why you need virtualization appeared first on Complete Technology Resources, Inc..

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Keep the Cloud affordable with these tips

Despite the Cloud being a powerful and cost-effective solution that many small- and medium-sized businesses welcome with open arms, there are hidden costs that some business owners might not be aware of. It might cost you little at first, but it has the potential to snowball and cost more than your weight in gold.

The post Keep the Cloud affordable with these tips appeared first on Complete Technology Resources, Inc..

Keep the Cloud affordable with these tips

Despite the Cloud being a powerful and cost-effective solution that many small- and medium-sized businesses welcome with open arms, there are hidden costs that some business owners might not be aware of. It might cost you little at first, but it has the potential to snowball and cost more than your weight in gold. Follow these five tips to keep the Cloud from breaking the bank:

No standalones
Cloud services come in various shapes and sizes, many of which are standalones that can contribute to rising costs. Opt for a service provider that offers a suite of products that all work together. They are often less expensive than a group of standalone products. Another benefit of working with a provider is that you receive a single point of contact to resolve your issues quickly and effectively.

Experience matters
If you have to integrate a standalone Cloud service into your system, make sure you hire an experienced integration consultant for the job since they will be able to finish the job quicker, thus making it cheaper. Integration mishaps can cause serious downtime which drains a lot of money.

Backups are important
Performing endless backups will definitely waste cloud storage space. That's why it's important to examine your Cloud storage data by asking the following questions:

  • How many versions of this data do you need to store for the long-term? The more versions you store, the more it costs.
  • What regulatory demands do you need to meet? Some data may need to be accessible for up to three years, whereas other data can be deleted after 30 days.
  • How quickly do you need to access your backup? If you can wait for a day or two, archive that data to a less expensive service or offline at your provider's data center.

Remove users
Many Cloud service providers charge by the number of users in your system. By neglecting to manage the list of users, you could end up paying for people who no longer work for you. Implement processes that remove users when they are terminated and consider scheduling a regular audit. Ideally, this should be once every six months to a year, to ensure that your Cloud user list is up-to-date.

Monitor proactively
Ask your Cloud provider whether they can proactively monitor your account to notify you of potential issues before they cause problems. This is especially important if you have a pay-as-you-go license that charges based on resource and storage usage.

Utilizing the right technology resources is vital to your business’s success, and so is knowing how to prevent them from racking up a staggering monthly bill. If you wish to enjoy all the benefits Cloud computing can provide your business without breaking the bank, give us a call and we’ll be happy to help.

Published with permission from TechAdvisory.org. Source.

The post Keep the Cloud affordable with these tips appeared first on Complete Technology Resources, Inc..

Read More

Keep the Cloud affordable with these tips

Despite the Cloud being a powerful and cost-effective solution that many small- and medium-sized businesses welcome with open arms, there are hidden costs that some business owners might not be aware of. It might cost you little at first, but it has the potential to snowball and cost more than your weight in gold.

The post Keep the Cloud affordable with these tips appeared first on Complete Technology Resources, Inc..

Keep the Cloud affordable with these tips

Despite the Cloud being a powerful and cost-effective solution that many small- and medium-sized businesses welcome with open arms, there are hidden costs that some business owners might not be aware of. It might cost you little at first, but it has the potential to snowball and cost more than your weight in gold. Follow these five tips to keep the Cloud from breaking the bank:

No standalones
Cloud services come in various shapes and sizes, many of which are standalones that can contribute to rising costs. Opt for a service provider that offers a suite of products that all work together. They are often less expensive than a group of standalone products. Another benefit of working with a provider is that you receive a single point of contact to resolve your issues quickly and effectively.

Experience matters
If you have to integrate a standalone Cloud service into your system, make sure you hire an experienced integration consultant for the job since they will be able to finish the job quicker, thus making it cheaper. Integration mishaps can cause serious downtime which drains a lot of money.

Backups are important
Performing endless backups will definitely waste cloud storage space. That's why it's important to examine your Cloud storage data by asking the following questions:

  • How many versions of this data do you need to store for the long-term? The more versions you store, the more it costs.
  • What regulatory demands do you need to meet? Some data may need to be accessible for up to three years, whereas other data can be deleted after 30 days.
  • How quickly do you need to access your backup? If you can wait for a day or two, archive that data to a less expensive service or offline at your provider's data center.

Remove users
Many Cloud service providers charge by the number of users in your system. By neglecting to manage the list of users, you could end up paying for people who no longer work for you. Implement processes that remove users when they are terminated and consider scheduling a regular audit. Ideally, this should be once every six months to a year, to ensure that your Cloud user list is up-to-date.

Monitor proactively
Ask your Cloud provider whether they can proactively monitor your account to notify you of potential issues before they cause problems. This is especially important if you have a pay-as-you-go license that charges based on resource and storage usage.

Utilizing the right technology resources is vital to your business’s success, and so is knowing how to prevent them from racking up a staggering monthly bill. If you wish to enjoy all the benefits Cloud computing can provide your business without breaking the bank, give us a call and we’ll be happy to help.

Published with permission from TechAdvisory.org. Source.

The post Keep the Cloud affordable with these tips appeared first on Complete Technology Resources, Inc..

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Dropbox raises prices, limits file retention

Dropbox raises prices, limits file retention

A few weeks ago, Dropbox® announced two new features for its file sync and share service: Paper, a document collaboration tool; and Smart Sync, a file access service. At the same time, they updated their plans and pricing, moving several features designed to help businesses administer file sharing to more costly plans. Companies using or considering Dropbox should take note that these changes will make it more expensive to manage and control their employees’ sharing activities and will limit the ability to preserve critical business data stored on the service.

Key Dropbox management features moved to higher-end plans

The Dropbox for Business plan has been renamed the Standard plan and is priced the same ($15 per user per month for a month-to-month contract). However, key administrative management features were moved out of the Standard plan to a new and more costly Advanced plan. Features now only available in the Advanced $25 per user per month plan include:

  • Tiered Administrator Roles – multiple administrator roles with different permissions
  • Sign In As User – allows administrators to sign in to an end user’s Dropbox account
  • Audit Log
  • HIPAA compliance

Another important change is the introduction of limits on how long files versions are retained. Whereas Dropbox used to offer unlimited file version history, they’ve now throttled it to 120 days across all plans (although current customers can opt in to retain unlimited version history). This means that companies using Dropbox as their primary file storage will only be able to restore files that were deleted or overwritten within the last 4 months.

Dropbox, alone, may not fully preserve critical business data

These changes are interesting. It appears that Dropbox is betting that businesses will be willing to pay an additional $10 per user per month (a total of $25 per user per month) to get access to advanced management and control features. This may present a difficult tradeoff between full control over data and users and paying a much higher price point.

On the other hand, the introduction of file history limits across all plans severely curtails the file preservation functionality of Dropbox, so companies concerned about data preservation will need to add a separate file backup service to ensure full protection.

For MSPs and VARs, who typically would manage such data on behalf of their customers, these tradeoffs may be amplified, especially for those partners who are trying to convince customers to move from the consumer-grade free Dropbox service.

Even for businesses that opt for the higher-end Advanced or Enterprise plans, there is no ability to easily and quickly restore a large number of Dropbox files. So, in case of a ransomware attack or other type of large data loss event, someone – a user, an administrator, or partner – will have to restore affected data on a file by file basis.

ShareSync: One secure solution for file management

Businesses looking to provide employees with mobile file access and collaboration without having to sacrifice control or limit data preservation should consider ShareSync® backup and file sharing. ShareSync starts at $4.99 per user and includes unlimited file version history across all plans, the ability to roll back a large number of files to any point in time with just one click, and many more management and control features.  See how ShareSync compares to the new Dropbox Standard Plan:

 

ShareSync Unlimited Dropbox Standard
Price – retail $14.99 $15
Storage Unlimited 2 TB/account
User minimum 0 5
Version history Unlimited 120 days
Admin file mgmt. Inc. N/A
HIPAA compliance Inc. N/A
Audit Log Inc. N/A
Phone support Inc. N/A
Mass restore Inc. N/A

 

ShareSync is either a trademark or registered trademark of Intermedia.net, Inc. in the United States and/or other countries.  Dropbox is a trademark of Dropbox, Inc.

This article was re-published with permission from Intermedia, Inc.

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