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4 Benefits of adopting new business technologyBusiness technology is constantly changing — and if you don’t keep up with innovations in business IT, you could end up being left behind by your competitors. And gaining a competitive edge is just one of the many reasons why you should upgrade your business IT now — here are four others. Better efficiency Implementing […]

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12 Nov, 2021 / by Complete Technology Resources / in 2021november12business_b, business, business technology, cloud, employee engagement, employee experience, employee retention, hybrid work, new technology, Productivity, remote work, technology adoption category
4 Benefits of adopting new business technology

Business technology is constantly changing — and if you don’t keep up with innovations in business IT, you could end up being left behind by your competitors. And gaining a competitive edge is just one of the many reasons why you should upgrade your business IT now — here are four others.

Better efficiency

Implementing new technologies introduces more efficient, flexible ways to carry out tasks, thus streamlining business processes. For instance, Voice over Internet Protocol phone systems and instant messaging apps enable your team to get in touch with one another, as well as with clients and business partners, whenever, wherever, on any internet-connected device. This makes relaying critical information much quicker and easier.

Similarly, business process management solutions automate repetitive tasks, like those involved in accounts payable processes. With automation, your staff saves time and effort and can focus on other, more important tasks.

Ability to address remote and hybrid work challenges

Many businesses are still struggling to cope with the challenges brought about by the COVID-19 pandemic, including how to manage remote and hybrid workforces. These issues can be addressed by implementing modern communications and collaboration solutions. Such tools allow entire organizations to stay connected and on the same page. Managers can check in on employees, and coworkers can call or message one another regarding projects they’re working on together. Teams can also share documents and edit these at the same time, if needed. Additionally, they can use collaboration tools to set and track task progress so everyone’s always kept in the loop.

Increased employee engagement and retention

Issues with technology, especially if these happen frequently, hamper employee productivity. They also lead to poor employee engagement and experience. Over time, minor inconveniences like computers that constantly freeze or web browsers that take ages to load can add up and create discontent among your staff.

Equipping your team with the latest hardware and software enables them to perform tasks smoothly and efficiently, without having to worry about the headaches associated with outdated technology. This also shows that you are invested in their comfort and employee experience, which increases their morale as well as their loyalty to your company.

Reduced costs

New technology pays off in the long run. The savings you will make from not having to constantly have your tech fixed or suffer productivity-draining downtime will far outweigh the costs associated with implementing new equipment and solutions.

If you invest in the cloud, you can enjoy even more savings, as doing so eliminates costs related to managing your own hardware such as maintenance and utilities. Such expenses will all be shouldered by your cloud service provider, so you no longer have to worry about budgeting for them.

Regardless of your business’s size and industry, there’s no doubt that new technology is critical for its growth. However, you need to ensure that any new hardware or software you decide to adopt is aligned with your company’s needs and goals. You must also make sure that it’s properly implemented so that you can make the most out of it. Our experts can help you do just that — drop us a line today to find out how.

Published with permission from TechAdvisory.org. Source.

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The perks of having a dual monitor systemDual monitor setups aren’t as popular as single monitor setups, but that doesn’t mean that they’re less effective than the latter. In fact, you should consider working with two screens because doing so has quite a number of advantages. Let’s take a look at some of the benefits of having dual monitors. Enhanced productivity According […]

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03 Nov, 2021 / by Complete Technology Resources / in 2021november3hardware_b, Hardware, monitors, Productivity, productivity hacks category
The perks of having a dual monitor system

Dual monitor setups aren’t as popular as single monitor setups, but that doesn’t mean that they’re less effective than the latter. In fact, you should consider working with two screens because doing so has quite a number of advantages. Let’s take a look at some of the benefits of having dual monitors.

Enhanced productivity

According to a survey by Jon Peddie Research, working with dual monitors can increase overall productivity by 20–30%. Bookkeepers, for instance, can have digital receipts displayed on one screen and accounting software on the other. This eliminates the need to toggle back and forth between tabs and saves employees time that they can use instead to complete other tasks.

Better multitasking

Efficient multitasking requires adequate screen space to keep multiple applications simultaneously visible — a view that single monitors alone simply cannot accommodate. With a dual monitor setup, workers like customer service reps and web designers would no longer waste time scrolling up and down and resizing windows to fit the information they need in the limited space. Instead, the enhanced visibility that dual monitors bring lets users focus on completing their tasks accurately and efficiently.

Easier layouting and image and video editing

With dual monitors, the days of stacking editing tools on top of slide presentations, images, or videos you’re working on are over. Instead of your screen looking like a game of Mahjong, you can use one monitor for your editing tools and the other monitor for the file you’re laying out or editing. With better visibility, you’re less likely to make mistakes and more likely to accomplish the task faster.

Effortless product comparison

Having two monitors makes it easy to compare things side by side. If you want to purchase a camera but you have two models in mind, for instance, you’d want to compare their specs first before making a final decision. If you had only one monitor, you’d need to go back and forth from one tab to another to compare the two models. But if you had two monitors, you could view the models side by side to help you clearly see their differences and make an informed purchase.

Want a dual monitor setup for your employees? We can help you roll this upgrade out. Contact us today to get started.

Published with permission from TechAdvisory.org. Source.

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How to get the best out of Microsoft WordMicrosoft Word has long been regarded as one of the best document processing applications in history. And Microsoft isn’t resting on its laurels, as it continues to bring more features for users to enjoy. Here are some productivity features you should take advantage of. Work online Don’t have the Word app on your computer, tablet, […]

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13 Oct, 2021 / by Complete Technology Resources / in 2021october31_office_a, collaboration, editing, file sharing, formatting, microsoft, Microsoft Office, microsoft word, Office, onedrive, Productivity, styles gallery, word online, word processor category
How to get the best out of Microsoft Word

Microsoft Word has long been regarded as one of the best document processing applications in history. And Microsoft isn’t resting on its laurels, as it continues to bring more features for users to enjoy. Here are some productivity features you should take advantage of.

Work online

Don’t have the Word app on your computer, tablet, or smartphone? Go to office.com, sign in with your Microsoft account, and open Word Online, the web version of Word. This is particularly useful for users who have limited free storage space on their devices, as the Word app can be pretty hefty in terms of storage space (2.11 GB for Windows and 1.2 GB for Mac). It allows for the same level of functionality without the storage burden.

Collaborate effectively

You and your colleagues can now edit the same Word document simultaneously and in real time. Simply save the document to your Microsoft OneDrive account, click Share, and send the link to the file to your coworkers. People with the link can access and edit the document using the Word desktop app or Word Online.

Maintain editorial control

Use the Track Changes function of Word to monitor all edits made to your document. To turn on Track Changes, click on the Review tab, and then select Track Changes. You will then be able to view all changes made to the file by every user, and you will also have the ability to reject or accept suggestions and edits as you see fit.

Use Smart Lookup for research

The Smart Lookup feature helps you do online research while you’re working on a document — no need to open another tab and type in a query. Simply highlight and right-click the word or phrase you want to look up, and select Smart Lookup from the menu that appears. Word uses Microsoft’s Bing search engine to conduct a search on the selected word or phrase, and displays the results in a pane that appears on the right side of your screen.

Format your documents

The Styles gallery contains predefined formatting options for text. You can also add your own styles, or those you use frequently, to the gallery. By saving your own style preferences, you can apply them anytime without having to manually format everything. Just follow these steps:

  1. Select the text you want to format as a new style (e.g., a heading or a certain phrase).
  2. Specify the formatting you want on the mini toolbar that appears. For instance, click Bold and Red if you want the text to appear as such.
  3. Click the More arrow in the lower-right corner of the Styles gallery. Select Create a Style. This will open the Create New Style from Formatting dialog box.
  4. Give the style a name and click OK. Your new style will appear in the Styles gallery, ready for you to use anytime.

Search and use images quickly

With Word, there’s no need to open your browser to look for images for your document. Just place the cursor in the area where you want to insert the photo, click the Insert tab and select Online pictures (type “clip art” in the search box if that’s what you need), select an image, then click Insert.

Edit PDFs

Word’s PDF editing function allows you to make quick changes to PDF files without having to download and use a PDF editing app or software. But before you can edit a PDF file in Word, you have to convert it to a file format that Word can display. To do that, follow these steps:

  1. Click File > Open > Browse
  2. Choose the PDF file you want to edit, then click Open
  3. Click OK to make a copy of the PDF file and convert its contents into a format that can be opened in Word. (Note: The original PDF will be preserved.)
  4. Make edits to the copy of the PDF file.
  5. When you’re done, click File > Save as > PDF

Microsoft is constantly rolling out nifty new features for its popular word processor. To stay updated on the latest Word features and functionalities, reach out to our Microsoft experts now.

Published with permission from TechAdvisory.org. Source.

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Microsoft 365 is now better poised for hybridityTo address the challenges of the post-pandemic workplace, Microsoft has added several new features in Microsoft 365 that are aimed to improve the productivity of hybrid workers. Here are some of the new M365 updates you should be excited about. Work seamlessly with Windows 365 Windows 365 is a cloud service that allows users to […]

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20 Sep, 2021 / by Complete Technology Resources / in 2021september20office_b, hybrid work, microsoft 365, microsoft updates, Office, Productivity, windows 365 category
Microsoft 365 is now better poised for hybridity

To address the challenges of the post-pandemic workplace, Microsoft has added several new features in Microsoft 365 that are aimed to improve the productivity of hybrid workers. Here are some of the new M365 updates you should be excited about.

Work seamlessly with Windows 365

Windows 365 is a cloud service that allows users to experience a more powerful and more agile version of Windows 10 or 11. Also called the “Cloud PC”, Windows 365 will enable you to access your entire PC — including personalized apps and settings — from any device. This means Windows 365 users can start working from anywhere right away, which is especially useful when finishing an urgent task or getting the most out of a productivity streak.

Windows 365 eliminates logistical complexities and security concerns that often get in the way of efficient hybrid working. With a Cloud PC, you can start working on your office computer, pick up where you left off on your tablet during your commute, and jump right back in on your desktop if you’re working from home the next day.

Experience a more powerful Teams app

Teams is now loaded with new apps that are sure to make Microsoft’s communication platform even more collaborative. One of the new apps coming to Teams is Confluence Cloud by Atlassian, which allows users to take notes during a Teams meeting. The notes can be formatted as action items, mentions, tables, and the like to make the salient parts of the meeting more digestible. On top of this feature, the notes are also easily shareable in the Teams channel, allowing everyone to immediately access a copy of the minutes of the meeting.

Salesforce will also be available for Teams. With the Salesforce for Teams app, you can integrate Salesforce records into different chats, calendar meetings, or channels so you can access and refer to the documents during discussions.

There’s also a new Q&A app that will help improve question and answer sessions in meetings or webinars with a large number of participants. Attendees can now ask questions and reply to other participants’ questions throughout the meeting, and organizers can moderate discussions by filtering responses, marking the best answers, and pinning posts. This gives the Q&A more structure and makes it easier for everyone to search for relevant information.

Get better organized to improve productivity

It’s easy to get disorganized when you have several things on your plate. With Microsoft 365's new features, it is a lot easier to prioritize tasks, organize events, and take necessary breaks in between.

For one, you can now pin emails to the top of your inbox so you can readily find important emails later. Message reminders in Outlook will also help you stay on top of your tasks by nudging you to take action on emails that you might have missed.

There’s also no need to sift through thousands of documents to find the right files to attach to your plan in Microsoft Planner. The app can now show you a list of files related to your agenda that you might want to attach, helping you save time and effort.

What’s more, a new setting in Outlook lets you schedule meetings early or late so you can carve out essential breaks between back-to-back engagements. Scheduling breaks between meetings gives you and your employees time to breathe and prevents you from feeling overwhelmed or burned out.

We’ve only just scratched the surface of Microsoft 365's newest features. If you want the latest updates on this topic, don’t hesitate to contact us. Our tech experts are always ready to answer your queries.

Published with permission from TechAdvisory.org. Source.

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