508-909-5961 [email protected]

Simplify your email management with these Gmail tricksMany Gmail users find the email service to be convenient and reliable, but they’ll be surprised to learn that the following hacks can make for an even better Gmail experience. Undo Send In the fast-paced world of business, mistakes happen. And because everybody deserves a second chance at writing that email, Gmail has provided a […]

The post Simplify your email management with these Gmail tricks appeared first on Complete Technology Resources, Inc..

Simplify your email management with these Gmail tricks

Many Gmail users find the email service to be convenient and reliable, but they’ll be surprised to learn that the following hacks can make for an even better Gmail experience.

Undo Send

In the fast-paced world of business, mistakes happen. And because everybody deserves a second chance at writing that email, Gmail has provided a way to recall sent emails — as long as you do it immediately after hitting Send.

To recall your email, simply click on Undo or View Message > Undo beside the “Message Sent” prompt at the bottom left of your screen.

Gmail templates

Gmail templates, formerly known as canned responses, are pre-written email formats that you can use as is or as the starting point of a fresh email. These are great for regular messages that follow a specific template. Instead of writing the same lines of text over and over again, you can simply choose any of the customizable templates with a click of your mouse.

Access your Gmail templates by composing a new email and clicking Templates > Insert Template.

Send large attachments with Google Drive

Need to send a high-resolution RAW image to a client but Gmail’s attachment size restrictions won’t let you? You can simply upload your files to Google Drive and click on Share to get a sharing link you can send to your client or your boss.

Alternatively, you can click on the Google Drive icon at the bottom of your email composition window and choose the files you wish to send.

Turn on Priority Inbox

The Priority Inbox feature organizes your messages by their importance using machine learning. You’ll be able to divide your inbox into five sections, where the messages will be displayed in the following order:

  1. Important and unread messages
  2. Starred messages
  3. [Customizable section]
  4. [Customizable section]
  5. Everything else

Enable advanced settings

Configuring Gmail’s Advanced Settings is an excellent way to increase email efficiency. Some of these features include Multiple Inboxes, Preview Pane, and custom keyboard shortcuts. Access them by going to Settings > Advanced.

Spending the right amount of time with emails while managing other crucial business areas is a balancing act many business owners find difficult. If you have questions or need further assistance regarding Gmail or IT in general, feel free to contact us.

Published with permission from TechAdvisory.org. Source.

The post Simplify your email management with these Gmail tricks appeared first on Complete Technology Resources, Inc..

Read More

Why your business should get SaaS-yBusinesses these days need different kinds of software to streamline and improve their operations. However, a lot of small businesses can’t readily afford these software. But there is a way to harness the power of such software without draining your resources. Learn more about Software-as-a-Service (SaaS), and how your business can benefit from it. What […]

The post Why your business should get SaaS-y appeared first on Complete Technology Resources, Inc..

Why your business should get SaaS-y

Businesses these days need different kinds of software to streamline and improve their operations. However, a lot of small businesses can’t readily afford these software. But there is a way to harness the power of such software without draining your resources. Learn more about Software-as-a-Service (SaaS), and how your business can benefit from it.

What is SaaS and what makes it appealing?

SaaS is a software delivery model that allows you, the user, to access software from any device through the internet. This gives you more flexibility since you don’t have to go to the office to use the software. You can work from anywhere as long as you can go online.

As opposed to a traditional on-premises setup where software is stored locally, SaaS is hosted in the cloud. By transferring software hosting to a third party, you’re outsourcing all the responsibilities that come with maintenance, such as upgrades and troubleshooting. In a way, getting SaaS is like renting a car: somebody else owns and spends for upkeep of the vehicle, but you get to drive it.

Shifting software ownership away from your business also changes how much you spend on it. With on-premises software, you purchase a license and pay yearly support fees, which can amount to 22% of the price of license fees (ouch!). With SaaS, you pay a monthly or annual subscription fee that covers licenses, support, and other fees. This is better since it allows you to spread out costs on a monthly basis, instead of purchasing expensive licenses outright and ending up with a huge maintenance bill every year.

Will my data be safe?

Some companies hesitate to switch to SaaS because of data security concerns. Who will own my data? Will my data be safe? What if the vendor goes out of business?

Here’s something for your peace of mind and safety: when you’re outsourcing your software to a SaaS vendor, you have to sign a service level agreement (SLA). This should specify that you own the data and that the vendor is obliged to provide access to your data even if the vendor suffers from extreme circumstances like economic difficulty or disasters.

Data hosted by a SaaS vendor will be more secure than that stored on the average SMB's network. That’s because SaaS vendors regularly undergo strict security audits, forcing them to invest more in security, backup technology, and maintenance than a typical SMB.

Should I switch to SaaS or stick to on-premises?

SaaS is an ideal solution for small- and mid-sized businesses that want to reduce upfront costs. Large businesses or those with complex processes will benefit more from a traditional on-premises solution since it offers more functionality and allows for full customization.

Still unsure about whether SaaS is the right answer for your organization? Want to know more about SaaS before making the transition? Call us today! Our experts are ready to answer any questions you may have about SaaS.

Published with permission from TechAdvisory.org. Source.

The post Why your business should get SaaS-y appeared first on Complete Technology Resources, Inc..

Read More

What private browsing can and can’t doAs you surf the web, it’s nearly impossible to keep your internet activity completely private. Certain websites collect personal information for marketing purposes and your browser keeps track of all the websites you visit. That browsing information can also fall into the wrong hands, which is why you should consider using private browsing if you […]

The post What private browsing can and can’t do appeared first on Complete Technology Resources, Inc..

What private browsing can and can’t do

As you surf the web, it’s nearly impossible to keep your internet activity completely private. Certain websites collect personal information for marketing purposes and your browser keeps track of all the websites you visit. That browsing information can also fall into the wrong hands, which is why you should consider using private browsing if you want to keep your online activities to yourself.

What is private browsing?

Your web browser — whether it be Chrome, Edge, Firefox, Safari, or Opera — remembers the URLs of the sites you visit, cookies that track your activity, passwords you’ve used, and temporary files you’ve downloaded.

This can be convenient if you frequently visit certain pages, can’t remember your login details, or if you’re trying to recall a website you visited a few days ago. But if someone else uses or gains access to your computer, your most private (and embarrassing) internet activities are exposed for anyone to see.

With private browsing — also called Incognito Mode in Chrome and InPrivate Browsing in Edge — all the information listed above does not get recorded. In fact, all the websites and information you accessed in the private browsing session are immediately discarded without a trace as soon as you close the browser. This can come in handy when you’re using a public computer because you’re instantly logged out of all the accounts you accessed after closing the window.

Your cookies also won’t be tracked. In a normal browsing session, sites like Facebook will display highly targeted ads based on the sites and pages you’ve visited. But in private browsing mode, your internet activity can’t be tracked by marketing companies.

Another benefit of private browsing is that you can use it to log in to several accounts on the same site, which is useful if you need to log in to two different online accounts at the same time.

What are the limitations of private browsing?

Although private browsing does prevent your web browser from storing your data, it doesn’t stop anyone from snooping on your online activities in real time. If your computer is connected to the company network, system administrators can still track what you’re browsing, even if you’re in Incognito Mode.

Also, if spyware or keylogger malware is installed on your computer, hackers will still be able to see what you’re doing online. Even though private browsing has quite a few benefits, you shouldn’t solely depend on it for online privacy. Instead, you should use a virtual private network (VPN) when you go online. These encrypt your internet connection and prevent anyone from intercepting your data. And don’t forget to use a strong anti-malware program to scan your computer and keep spyware and other malicious web monitoring software at bay.

If you want to know where you can get these solutions or learn more about web browser security, call us today. We have the tools and expert advice you need to prevent anyone from snooping on your internet browsing.

Published with permission from TechAdvisory.org. Source.

The post What private browsing can and can’t do appeared first on Complete Technology Resources, Inc..

Read More

What HTTPS means for cybersecurityAs people’s reliance on the internet deepened through the years, cybercriminals also began to move more stealthily. Online shoppers, for instance, can be led to a payment page that has no HTTPS in its URL. If they enter their personal details on this page, they will be a prime target for identity theft without them […]

The post What HTTPS means for cybersecurity appeared first on Complete Technology Resources, Inc..

What HTTPS means for cybersecurity

As people’s reliance on the internet deepened through the years, cybercriminals also began to move more stealthily. Online shoppers, for instance, can be led to a payment page that has no HTTPS in its URL. If they enter their personal details on this page, they will be a prime target for identity theft without them knowing. Here’s why you should make sure that the websites you visit have a little padlock icon before their URL, and an “S” after the “HTTP” prefix.

HTTPS encryption

The “s” in HTTPS stands for “secured”. It was introduced in 1995, so older websites that have been left on its own without regular maintenance usually don’t have it. But even to this day, unsecure websites exist, and fraudsters can easily take advantage of them.

When you visit a site with an HTTP connection, everything you type or click on that website is sent without encryption. This means that anyone who intercepts the data transferred between the website and your computer can readily view them. Cybercriminals can exploit this fact to gain access to your personal data, Social Security number, credit card information, and the like. This puts you at risk of identity theft and other fraudulent activities.

HTTPS certificates

When you visit a website, your computer uses an online directory to translate its alphanumeric name into a numerical address. It then saves that information on your computer, so that it doesn't have to check the online directory every time you visit the same website.

In the event that your computer gets compromised, it could be tricked into directing a perfectly safe web address like www.google.com to a malicious website. Most of the time, users are sent to sites that look exactly like the legitimate site, but are actually fake copies designed to trick them into divulging their credentials.

To prevent such things from happening, the online directories mentioned earlier issue an ecosystem of certificates that turn HTTP into HTTPS, making it impossible for anyone to be redirected to a fraudulent website.

How does this affect our daily browsing habits?

We often visit a multitude of websites in a short period of time without checking each one for padlocks and certificates. Unfortunately, we can’t ignore the importance of HTTPS, so here are a few things to consider the next time you browse the internet:

  • If your browser marks a website as “unsafe,” think twice about clicking “Proceed anyway.” Only click the prompt if you are absolutely certain nothing will be transmitted.
  • Add web browser extensions such as HTTPS Everywhere that create encrypted connections to unencrypted websites. These extensions encrypt your communication with websites, and are compatible with Chrome, Firefox, and Edge browsers.
  • Always be vigilant. Some sites may have HTTPS but it doesn’t mean they’re safe. For example, goog1e.com (with the “l” replaced with a one) could have a certificate, but the misspelling indicates it to be an untrustworthy site. Cybercriminals use similar spellings of authentic websites to fool people into thinking that they’re in a secure site. This is called typosquatting or URL hijacking.
  • And perhaps, just follow the easiest step of all: avoid sites that don’t use the HTTPS protocol.

If you want to learn more about safer browsing habits and endpoint security, give our office a call.

Published with permission from TechAdvisory.org. Source.

The post What HTTPS means for cybersecurity appeared first on Complete Technology Resources, Inc..

Read More