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3 Simple security tips to prevent data theftAdvances in technology have made life easier, but have also paved the way for cybercriminals to steal your data. This can be a big blow to small business owners who often take data security for granted. To secure your data, follow these simple tips.  Cover your webcam If Facebook founder Mark Zuckerberg, former FBI Director […]

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3 Simple security tips to prevent data theft

Advances in technology have made life easier, but have also paved the way for cybercriminals to steal your data. This can be a big blow to small business owners who often take data security for granted. To secure your data, follow these simple tips. 

Cover your webcam

If Facebook founder Mark Zuckerberg, former FBI Director James Comey, and National Security Agency whistleblower Edward Snowden all believe their webcams could be compromised, there’s no reason you should feel safe. They’re not overreacting because of some ruthless paparazzi that’s hounding them. It’s a fact that cybercriminals can use your webcam to spy on you. 

Though it might sound like a scene from an action movie or crime thriller, this has actually happened on several occasions. Hackers do this either to satisfy their voyeuristic tendencies or, more commonly, to steal personal information. This is a very real threat with disturbing repercussions. 

With your webcam, cybercriminals can examine your surroundings, determine your location, as well as spy on the people you’re with. They can use this information to hold you ransom and threaten to broadcast your most intimate and vulnerable moments if you don’t pay up. 

Fortunately, guarding yourself against this danger is easy. Covering your webcam should do the trick. You can use regular tape or you can purchase a cheap webcam cover online. 

Use a privacy shield

Think of privacy guards as those iPhone screen protectors but with an anti-snooping feature. These are thin covers you put on your computer, laptop, or smartphone screen to limit viewing angles. Once installed, anyone trying to look at your screen from anywhere — except straight-on — sees nothing. 

Privacy filters are commonly used to protect work devices that display or contain critical files with sensitive data or confidential information. However, less sensitive, personal devices are still vulnerable to “shoulder surfing” — the act of peeking at someone else’s screen, with or without ill intent. This is the reason we recommend using these protectors on all devices. 

Get a physical authentication key

Requiring more than one set of credentials to access sensitive resources has become the standard practice for established online services. With two-factor authentication in place, you can gain access to your account only after you’ve entered an authentication code. This is something that the website sends to your smartphone once you’ve entered your account credentials. 

Until recently, two-factor authentication relied mostly on text messages sent to mobile phones. But professionals now realize that phones can be hijacked to redirect text messages. Moreover, authentication codes can be stolen, or users can be tricked into entering these codes via a convincing phishing website. 

If you’re looking for authentication services that can’t be hijacked, stolen, or lost, your best bet is a USB or Bluetooth key that you can carry always. This means nobody — not even you — will be able to access your account without the physical key. Talk about ultimate security at your fingertips. 

If you need help setting up two-factor authentication or IT security services, contact our experts and have peace of mind.

Published with permission from TechAdvisory.org. Source.

The post 3 Simple security tips to prevent data theft appeared first on Complete Technology Resources, Inc..

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3 Simple security tips to prevent data theftAdvances in technology have made life easier, but have also paved the way for cybercriminals to steal your data. This can be a big blow to small business owners who often take data security for granted. To secure your data, follow these simple tips.  Cover your webcam If Facebook founder Mark Zuckerberg, former FBI Director […]

The post 3 Simple security tips to prevent data theft appeared first on Complete Technology Resources, Inc..

3 Simple security tips to prevent data theft

Advances in technology have made life easier, but have also paved the way for cybercriminals to steal your data. This can be a big blow to small business owners who often take data security for granted. To secure your data, follow these simple tips. 

Cover your webcam

If Facebook founder Mark Zuckerberg, former FBI Director James Comey, and National Security Agency whistleblower Edward Snowden all believe their webcams could be compromised, there’s no reason you should feel safe. They’re not overreacting because of some ruthless paparazzi that’s hounding them. It’s a fact that cybercriminals can use your webcam to spy on you. 

Though it might sound like a scene from an action movie or crime thriller, this has actually happened on several occasions. Hackers do this either to satisfy their voyeuristic tendencies or, more commonly, to steal personal information. This is a very real threat with disturbing repercussions. 

With your webcam, cybercriminals can examine your surroundings, determine your location, as well as spy on the people you’re with. They can use this information to hold you ransom and threaten to broadcast your most intimate and vulnerable moments if you don’t pay up. 

Fortunately, guarding yourself against this danger is easy. Covering your webcam should do the trick. You can use regular tape or you can purchase a cheap webcam cover online. 

Use a privacy shield

Think of privacy guards as those iPhone screen protectors but with an anti-snooping feature. These are thin covers you put on your computer, laptop, or smartphone screen to limit viewing angles. Once installed, anyone trying to look at your screen from anywhere — except straight-on — sees nothing. 

Privacy filters are commonly used to protect work devices that display or contain critical files with sensitive data or confidential information. However, less sensitive, personal devices are still vulnerable to “shoulder surfing” — the act of peeking at someone else’s screen, with or without ill intent. This is the reason we recommend using these protectors on all devices. 

Get a physical authentication key

Requiring more than one set of credentials to access sensitive resources has become the standard practice for established online services. With two-factor authentication in place, you can gain access to your account only after you’ve entered an authentication code. This is something that the website sends to your smartphone once you’ve entered your account credentials. 

Until recently, two-factor authentication relied mostly on text messages sent to mobile phones. But professionals now realize that phones can be hijacked to redirect text messages. Moreover, authentication codes can be stolen, or users can be tricked into entering these codes via a convincing phishing website. 

If you’re looking for authentication services that can’t be hijacked, stolen, or lost, your best bet is a USB or Bluetooth key that you can carry always. This means nobody — not even you — will be able to access your account without the physical key. Talk about ultimate security at your fingertips. 

If you need help setting up two-factor authentication or IT security services, contact our experts and have peace of mind.

Published with permission from TechAdvisory.org. Source.

The post 3 Simple security tips to prevent data theft appeared first on Complete Technology Resources, Inc..

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Business phones: Things you need to knowShould you consider adopting new phone systems for your business? In this article, we define the different types of phone systems, their differences in life cycles, and technology options in the past and the present. Read on to learn more. Different phone systems Telephones have come a long way from when they first came about […]

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Business phones: Things you need to know

Should you consider adopting new phone systems for your business? In this article, we define the different types of phone systems, their differences in life cycles, and technology options in the past and the present. Read on to learn more.

Different phone systems

Telephones have come a long way from when they first came about in 1876; modern phone systems have virtually unlimited reach, are automated, and are cheaper than ever to acquire. Today’s businesses still use telephones to connect with various stakeholders such as customers, investors, and suppliers, to service their numerous needs, and in most cases, VoIP (Voice over Internet Protocol) phones are the answer.

VoIP is a system of hardware and software that uses the internet instead of wired circuits to transmit data. VoIP does more than just transmit audio; it can also send a variety of data (video, multimedia, SMS, etc.) and perform other tasks as well.

A VoIP system’s hardware (phone units, cables, CPUs, etc.) and software (one or more applications that run the system) can be either on-premises or hosted:

On-premises – Hardware and software are physically housed within the premises of the company.
Hosted – Some of the hardware, like phone units and other equipment, can be found within the premises. But most, if not all, of the software are hosted online. Service providers look after hosted systems for their clients.

Life cycles: On-premises vs. hosted

With hardware, it doesn’t matter whether it’s on-premises or hosted. Hardware is affected by the wear and tear stemming from daily use. Barring any accidents or physical damage, VoIP hardware should last several years.

On the other hand, software requires regular updates. It's worth noting that it's faster and cheaper to update software that’s hosted in the cloud versus one that’s on-premises. That said, the differences in longevity between the two are negligible; both can last upwards of 10 years, depending on how dependable your IT support is.

Technology today vs. before

In the past, hardware and software were built to last. Today, they’re built to adapt and change, thanks to cloud technology.

The effect of this shift on hardware and software is dramatic:

Most hardware components are very similar, with replacements and upgrades coming every 5–8 years on average.
Cloud software is faster, easier, and cheaper to upgrade. Critical updates can be released almost constantly, with complete overhauls taking no longer than 2–3 years.

As your business moves forward, your phone system should be agile and fast, and should integrate smoothly with the other systems in your business, such as email or management software.

Be a step ahead

Downtime results in loss of potential sales and, essentially, wasted money. If your phone service is spotty and is constantly unreliable, perhaps it’s time to switch to VoIP phones.

Nowadays, it’s not longevity that’s important; it’s staying ahead of the curve. Call our experts today so you can always be a step ahead.

Published with permission from TechAdvisory.org. Source.

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To succeed on the cloud, you may need attitude adjustmentsCloud computing is not some magic pill you can take to make your business instantly successful. As with any business tool, it must be used properly to be of any help to your company. If you have any preconceived notions about the promises of the cloud, you’ll need to adjust your mindset so you can start off on the right foot.

The post To succeed on the cloud, you may need attitude adjustments appeared first on Complete Technology Resources, Inc..

To succeed on the cloud, you may need attitude adjustments

Cloud computing is not some magic pill you can take to make your business instantly successful. As with any business tool, it must be used properly to be of any help to your company. If you have any preconceived notions about the promises of the cloud, you’ll need to adjust your mindset so you can start off on the right foot.

Consider cloud value over costs
When considering the cloud, too many entrepreneurs get hung up on costs. Instead, as a business owner, think about how the cloud impacts your business and saves you money. You must look at the cloud as no different than any other investment you made to grow your organization.

To help you make the proper shift in thinking, ask your IT leaders just how the cloud will benefit your business. They’ll mention how the cloud will provide you value, such as easier team collaboration and the ability for anyone in your organization to work anytime, anywhere.

Think “strategy” before migration
Once you’ve considered the value the cloud provides, you’ll likely come up with goals you’ll want it to accomplish for your business. If you haven’t, do it now, before signing up for the service.

Let’s say you want to gain the productivity benefits of letting your staff work remotely without sacrificing cybersecurity. Therefore, prior to rolling out the cloud in your company, have the specific goal of increasing the use of vetted mobile devices among employees.
Clearly define your cloud goals beforehand, then work with your IT staff to come up with the nuts and bolts of the plan for accomplishing that goal. By having a plan instead of just winging it, you’ll have a better idea of what you want to achieve, have the ability to recognize when you’re getting off-track, and be more prepared to make adjustments in case things don’t go as expected.

Learn to love the quickly evolving nature of the cloud
Compared to other IT tech, the cloud is still relatively new and subject to rapid change. New updates, features, and enhancements are rolled out regularly, so if you want to get the most out of your cloud, it’s best to keep up. Of course, this is a scary idea for many business owners and IT managers alike as fast-paced flux can feel like instability and chaos.

Some cloud services make it easier than ever to keep up with changes. Let’s take Office 365, for example. Adding users and implementing new changes can take mere minutes. Yes, adapting can be frightening, but just remember that Microsoft and your IT managers are in your corner. If you still have some bad memories of long and frustration-filled transition periods after updating your legacy technology, rest assured that updates to cloud-based services nowadays often only require a small learning curve. Most new features are intuitive by nature, making adjustment to these changes painless and problem-free.

One of the best ways to assure your cloud updates go as smoothly as possible is to have a cloud enthusiast who’ll be up to date on the newest features and enhancements and can quickly tell you whether or not an update will benefit your business.

Moving to the cloud is pretty much an all-or-nothing business decision. If you adopt it, the cloud will become an integral part of your business, and you and all of your staff will interact with it on a daily basis. So be prepared for a big transition and a big payoff of higher productivity and connectivity for your entire company.

Are you ready to embrace cloud solutions? Give us a call to learn more about how we can help you migrate to the cloud and realize its full potential for your business.

Published with permission from TechAdvisory.org. Source.

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