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Virtualization containers 101The affordability of cloud computing and virtualization are helping small businesses do away with in-house IT hardware. Virtual containers are the next step in that trend. They come with plenty of benefits and are becoming easier to manage every day. What are containers and why are they so popular? Virtual containers are like digital versions […]

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Virtualization containers 101

The affordability of cloud computing and virtualization are helping small businesses do away with in-house IT hardware. Virtual containers are the next step in that trend. They come with plenty of benefits and are becoming easier to manage every day.

What are containers and why are they so popular?

Virtual containers are like digital versions of shipping containers, which use uniform packaging to simplify the portability and transportation of goods.

Virtual desktops, the predecessors to virtual containers, let users simply log into a web-based desktop, complete with a Recycle bin, Start bar, you name it. They’re wonderfully convenient, but require a fair amount of computing power to run. The next logical step was to let users work from non-cloud desktops, but connect them to individual apps powered by servers across a local network or internet connection.

A qualified IT professional just needs to gather everything an app needs to run, put it in a container, and give users a way to access it. The servers that make this possible are designed to do all the work so users don’t need high-end computers or specific operating systems to take full advantage of the app.

What are the benefits of containers?

The best thing about virtual containers is its simplicity. Your IT technicians can make important applications available to the entire office without having to install them on each computer. This also means you don’t need to worry about computers with limited hard drive space, incompatible operating systems, or slow processors.

Furthermore, when containers are updated on the server, the changes are immediately applied to any computer connected to the app.

The biggest obstacle to taking advantage of these benefits is the amount of technical expertise required to set them up and support them. It’s not something most in-house technicians can keep up with if they’re also in charge of day-to-day troubleshooting. Thankfully, the fact that containers can be accessed over the internet means IT providers can take care of most of the work remotely.

Want to maximize your business potential through virtualization and containers but need outside help? Call us today.

Published with permission from TechAdvisory.org. Source.

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Cloud-hosted or on-premises VoIP?Business communication is different from traditional landlines. Today’s buzzwords are internet-based phone systems or VoIP. Before upgrading your old phones, determine where you want the new system to be: in the cloud or on-premises? Installation and maintenance On-premises VoIP phone systems are installed in your office and typically managed and maintained by your own personnel. […]

The post Cloud-hosted or on-premises VoIP? appeared first on Complete Technology Resources, Inc..

Cloud-hosted or on-premises VoIP?

Business communication is different from traditional landlines. Today’s buzzwords are internet-based phone systems or VoIP. Before upgrading your old phones, determine where you want the new system to be: in the cloud or on-premises?

Installation and maintenance
On-premises VoIP phone systems are installed in your office and typically managed and maintained by your own personnel. While you can hire a third party to do this, you can’t avoid the hardware costs of setting up your VoIP phones.

Cloud-based VoIP, on the other hand, means all the software and hardware are hosted and maintained by a VoIP provider. Other than the physical phones, everything else is provided virtually, which means you won’t be bothered with expensive hardware costs nor will you need an in-house staff to manage the system.

But since all support requests must be addressed by your VoIP provider, service responsiveness and flexibility are crucial, as they can directly impact your daily operations.

Security
You might think having on-premises VoIP is the obvious choice when it comes to security, and in one specific case, that’s true. If you have vast IT resources, deploying VoIP on premises gives you better security control since you will know your system’s capabilities.

But for small to medium-sized businesses, cloud-hosted VoIP remains a favorable option because every aspect of security is taken care of by a provider whose reputation rests on maintaining the most stringent security measures. That entity is well-versed in identifying vulnerabilities, reducing the area of attacks, and protecting all entry points.

Control
On-premises solutions give you better control of your VoIP phones since you can design systems suited to your needs without relying on a third party. This makes it a popular choice for larger enterprises with dedicated IT technicians who are needed to customize and manage the system.

With cloud-hosted VoIP, you relinquish a certain amount of control to your service provider, which is the price you pay for the convenience of professional deployment and maintenance. This, however, doesn’t give your provider the right to monitor your calls or conduct any activity that breaches your business’s confidentiality.

Scalability
With on-premises VoIP systems, you rely on your in-house personnel to add or remove features to accommodate your changing needs. There are various backend processes involved and every expansion often increases the complexity you have to manage yourself.

With a cloud-hosted solution, you’ll have an entire team of technicians at your beck and call, so features can be added or removed as needed. If you’re anticipating future changes, cloud-hosted VoIP will be more effective in the long run.

Whether you’re looking to host your VoIP phone systems on-premises or in the cloud, we can help make the process quick and painless. Give us a call today, and we’ll help you decide.

Published with permission from TechAdvisory.org. Source.

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Understanding Office collaboration toolsOffice 365 is so chock-full of apps, it’s sometimes difficult to keep track of them all. Sure, you have the most popular tools like Word and Skype for Business, but there are three tools in the lineup that seem like they could be used the same way: Outlook Groups, Yammer, and Microsoft Teams. Read on […]

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Understanding Office collaboration tools

Office 365 is so chock-full of apps, it’s sometimes difficult to keep track of them all. Sure, you have the most popular tools like Word and Skype for Business, but there are three tools in the lineup that seem like they could be used the same way: Outlook Groups, Yammer, and Microsoft Teams. Read on to find out what makes these collaboration tools different from one another and when each of them should be used.

Outlook Groups

With Outlook Groups, every member gets a shared inbox, calendar, project planner, notebook, and document library. You also get the ability to connect to third-party apps such as Twitter, Trello, and Mailchimp, so notifications are sent directly to your shared inbox.

This means all relevant messages and information are contained in one place, so if a majority of your conversations occur via email, Outlook Groups is ideal. What’s more, HR and sales departments that communicate with external parties will also find plenty of uses for its email features.

A big drawback with Outlook Groups, however, is email overload. Because all messages and notifications are sent to one inbox, users may become overwhelmed by the number of emails they have to sort through every day.

Microsoft Teams

Microsoft Teams, a chat-based collaboration platform similar to Slack, works with Skype for Business so you can text, call, video chat, and share files with colleagues. Thanks to its seamless integrations with other Office 365 programs, you can even work on shared files without having to leave the app.

Unlike Groups, Microsoft Teams is designed for high-velocity collaboration, making it the best of the three for completing projects with tight deadlines or other tasks where employees need immediate feedback.

Yammer

Much like Groups and Teams, Yammer works well with other Office 365 tools like Outlook and OneDrive. However, Yammer is a professional social media app designed to foster open communication and break down barriers between teams.

With Yammer, important files and announcements can be shared with the entire company like an office bulletin board. Users can see the most popular post on their feeds, follow it, and even provide their input by leaving a comment.

Yammer also takes design elements and features from popular social media apps like Facebook, making it a popular choice for companies with millennials in their workforce.

Although we’ve discussed the fundamental differences between Groups, Teams, and Yammer, we’ve barely scratched the surface of what each app can do. To figure out which apps you need, you must understand how your employees work, how they prefer to collaborate, and what you want to achieve.

But there’s another way to find the right app for your business. Contact us today for an IT assessment!

Published with permission from TechAdvisory.org. Source.

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How to disable nosy Windows 10 settingsWindows 10's Cortana tries to be helpful by displaying accurate, personalized ads based on your online searches and spamming useful suggestions as you type. But this can start to feel invasive after a while. Here are some tips you can use to keep Microsoft's watchful eye off your computer activity. Turn personalized advertising off For […]

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How to disable nosy Windows 10 settings

Windows 10's Cortana tries to be helpful by displaying accurate, personalized ads based on your online searches and spamming useful suggestions as you type. But this can start to feel invasive after a while. Here are some tips you can use to keep Microsoft's watchful eye off your computer activity.

Turn personalized advertising off

For those unaware, Windows 10 assigns each user an “advertising ID” to personalize your ad experience based on your recent browser history. If you’re okay with seeing generic ads targeted to you based on demographics rather than your ID, we recommend turning this feature off.

  1. First, click on the magnifying glass symbol next to the Windows logo, at the bottom left of your screen.
  2. Next, type in Privacy; click on it, and select General.
  3. Check your computer’s privacy settings for any changes.
  4. Lastly, open your web browser and go to this link. Once there, select Off for :Personalized ads wherever I use my Microsoft account” and “Personalized ads in this browser.”

This resets your ad ID, allowing you to experience the joys of web surfing without the creepy targeted advertisements.

Disable Cortana

Voice-controlled digital assistants have become big business. Microsoft capitalizes on this market with Cortana, an incredibly resourceful, built-in assistant that allows you to quickly set reminders, schedule events, and send email, among many other intuitive features. It uses the information it collects similarly to how Google’s Android-based assistant does it. However, Cortana can become overbearing at times.

  1. To turn it off, click on the Cortana icon in the taskbar, followed by the notebook icon on the left hand side of the pop-up panel.
  2. Click on Settings; this should present you with the first option that says, “Cortana can give you suggestions, ideas, reminders, alerts and more”. Slide that to Off.

Once disabled, the Cortana option disappears, and you’re now presented with a search bar that you can use to search for things online or on your desktop.

Stop peer-to-peer file sharing

With peer-to-peer (P2P) file sharing enabled, Windows 10 shares downloaded updates to your PC with other Windows 10 users by default. This helps other users update their systems faster, and speeds up your upgrade downloads, as well. However, if you are unhappy with your files being utilized by other users, you can turn it off.

  1. Head over to Settings once again.
  2. Click on Update and Security > Windows Update > Advanced Options, and finally select Choose how updates are delivered.
  3. By default, the “Updates from more than one place” setting is on, followed by two options: distribute updates only to PCs on local network, and shut off P2P updates entirely. If you want to disable this feature entirely without worrying about specifics, then move the slider to Off.

If you want to share your files with PCs on your in-house network only, leave the slider in the On position and select PCs on my local network. For more detailed instructions on how to stop P2P updates, click here.

Blunt Microsoft’s Edge

Remember Internet Explorer? Think of Microsoft Edge as the same, just on steroids. The tech giant’s fancy new browser is chock-full of features — such as Cortana Integration and typing prediction — which may make you uncomfortable, since all the features send data back to Microsoft. To turn off these intrusive functionalities, open Edge and click on the menu icon in the far right corner (three horizontal dots).

Once in, click on View Advanced Settings. There you have the option to disable Adobe Flash — which stops those Flash cookies from going anywhere. You’ll also encounter a bunch of settings you might want to disable under the Privacy and Services section.

These simple security tips will stop Microsoft from tracking your online movements for good! In case you’re interested in protecting your privacy, don’t hesitate to contact us today for all matters security related.

Published with permission from TechAdvisory.org. Source.

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