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The problem with too many VMs

Unlike maintaining multiple servers, which have to be manually installed and configured, deploying virtual machines (VMs) require very little effort. By making a few simple adjustments in your virtualization console, you can easily create a virtual instance with enough resources to run even the most demanding apps.

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The problem with too many VMs

Unlike maintaining multiple servers, which have to be manually installed and configured, deploying virtual machines (VMs) require very little effort. By making a few simple adjustments in your virtualization console, you can easily create a virtual instance with enough resources to run even the most demanding apps. But this simplicity also introduces a new risk, and it’s called VM sprawl.

The dangers of VM sprawl
VM sprawl is a phenomenon that occurs when there are too many virtual machines on a network. Although VMs can be deployed quickly, it’s important to understand that they have the same licensing, security, and compliance requirements as your other computers and servers. So when administrators are given free rein to create as many virtual instances as they want, issues concerning the management of VM licenses and security begin to appear.

In addition, having too many virtual instances running at the same time exhausts server resources and forces IT administrators to work overtime. What’s worse is some VMs are forgotten about, which can lead to security risks and higher costs.

In fact, recent studies found 30% of all virtual servers are ‘comatose,’ which means companies are paying for licenses they’re not using. Unused VMs are also not patched and maintained properly, leaving them exposed to escape attacks -- a type of hack whereby an attacker exploits a vulnerable VM to compromise an IT infrastructure.

With this in mind, here are a few things you can do to stay on top of VM sprawl.

Establish VM creation policies
Businesses should have policies in place for limiting the creation of unnecessary VMs. For instance, you can have a policy that forbids users to deploy a new VM unless they specify a good reason. This way, they’re more likely to think twice before requesting resources they may not need. You should also place limits on how many VMs each department can create to keep your virtualized environment small and manageable.

Document VMs
Documenting every VM in your network should be standard protocol in your company. They should be organized by their purpose (e.g., backups, app testing, resource-intensive software usage), who they are assigned to, and what patch version they are currently on. This will make it easier to manage software updates and identify non-essential VMs.

Implement lifecycle management tools
For businesses with large-scale VM deployments, lifecycle management tools can give you total visibility of how many VMs are running on the network, how they’re being utilized, and who created them. Such tools also allow you to review which VMs are necessary to your operations and automatically decommission the ones that no longer serve a purpose.

For example, you can set time-based policies which remove VMs that were needed for only a short time (e.g., those used for app testing). This ensures you’re not wasting resources on idle VMs.

Although virtualization is a powerful solution, it must be carefully managed if you want to realize its cost-cutting and efficiency-boosting benefits. So if you’re experiencing VM sprawl or other virtualization issues, call our experts today!

Published with permission from TechAdvisory.org. Source.

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A beginner’s guide to VoIP options

The field of business IT is never short on insider jargon. Voice over IP (VoIP) and its long list of acronym-laden add-on features is a great example. While you don’t need to understand every term, you should at least learn the differences between open source and proprietary systems.

The post A beginner’s guide to VoIP options appeared first on Complete Technology Resources, Inc..

A beginner’s guide to VoIP options

The field of business IT is never short on insider jargon. Voice over IP (VoIP) and its long list of acronym-laden add-on features is a great example. While you don’t need to understand every term, you should at least learn the differences between open source and proprietary systems.

What are “proprietary” systems?

When most companies release VoIP software, such as Microsoft’s Skype, they often package it in a way that makes it almost impossible for users to view or alter the programming code. By keeping it locked down, they can retain control over which hardware and software systems it is compatible with and prevent hackers from uncovering vulnerabilities.

Pros and cons

One of the biggest benefits of a proprietary VoIP system is a consistent user experience across compatible hardware devices and software integrations. Brand-name handsets and third-party software must be programmed by the VoIP system’s developer to be compatible, so you know everything will be optimized for a uniform and reliable user experience.

But keep in mind that, in the majority of cases, the added security and polished integrations of these systems cost more than open-source alternatives.

What are “open-source” systems?

The programming code that enables open-source VoIP solutions to work is free and accessible to anyone. Open-source systems are made to be more of a starting point than a finished solution, which means they’re usually pretty rough around the edges until you customize them.

Pros and cons

The two best things about an open-source system are the cost and the flexibility. The core system will be totally free, but tailoring it to your desktops, handsets, and servers will require a fair amount of time and technical expertise. This usually requires a larger upfront investment when compared to proprietary systems, but will pay off with lower operational costs as time goes on.

The tradeoffs between open-source and proprietary systems are fairly even. The former is often better for business owners who prioritize keeping costs low, while the latter is usually better for those who prefer refined solutions. Choosing between the two comes down to your customer service model, IT resources, and business priorities.

Small businesses like yours can enjoy personalized, high-end IT solutions, they just need support from experienced technicians. With years of experience in VoIP, we’re the answer to all your problems. To learn about what we think is best for your business, call today!

Published with permission from TechAdvisory.org. Source.

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Simplified Outlook for Mac and Windows users

In its recent Ignite 2017 presentation, Microsoft promised to launch a simplified Outlook for Mac and Windows. The software company aims to reduce the complexity of its email app’s desktop version by emulating the iOS version, which has an uncluttered interface and a modern look.

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Simplified Outlook for Mac and Windows users

In its recent Ignite 2017 presentation, Microsoft promised to launch a simplified Outlook for Mac and Windows. The software company aims to reduce the complexity of its email app’s desktop version by emulating the iOS version, which has an uncluttered interface and a modern look.

How Outlook will be simplified

The most notable feature of the new Outlook will be a simplified navigation bar along the top of the screen, which means less of the screen will be reserved for formatting and organizational options. However, you can still add more buttons to accommodate your common tasks and preferences. With a smaller number of commands, you can benefit from an uncluttered interface that lets you use email more efficiently.

Changes will also be made to the left panel to provide users with quicker access to folders across multiple accounts. Moreover, a slide-to-delete function using Apple’s trackpad -- like in the iOS version -- will be integrated into the redesigned app.

Other design changes for Outlook in Mac

Mac users can also expect faster and more reliable search and calendar features in the enhanced Outlook. The search function will get a performance boost and will be moved to the top right corner of the app for easier access. The calendar function’s interface, on the other hand, will be reworked to eliminate tedious steps currently required to manage appointments.

These and other upcoming changes are aimed at increasing users’ satisfaction ‘by providing a cleaner, more modern way to email.’ The design changes will also benefit those who access their account on different devices because, in the updated desktop version, they will be able to enjoy the same uncluttered app that they use on their mobile devices.

Although the changes are for Windows and Mac, Microsoft is implementing most of the design changes primarily for Mac. Microsoft recognizes Outlook's popularity among “key influencers and decision makers,” whom it wishes to win over before a wider release. The new version will most likely become available to Office 365 subscribers first and eventually roll out with Office 2019, which is expected to arrive in mid-2018.

An easy-to-use email interface is a boon to your business’s productivity. And with Outlook’s new look and improved functionality, you can read, send, and organize emails more conveniently and with minimal distraction. Our experts are on-hand to answer all your questions about Outlook and other Microsoft Office apps -- get in touch with us today.

Published with permission from TechAdvisory.org. Source.

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Post job listings on Google!

Are you finding it difficult to find new hires despite your job postings? We don’t blame you as the recruitment competition is more intense than ever before. This is why you need all the help you can get to advertise your openings. Enter Google for Jobs.

The post Post job listings on Google! appeared first on Complete Technology Resources, Inc..

Post job listings on Google!

Are you finding it difficult to find new hires despite your job postings? We don’t blame you as the recruitment competition is more intense than ever before. This is why you need all the help you can get to advertise your openings. Enter Google for Jobs.

What is it?

Google for Jobs is a search feature that sorts and prominently displays job listings from career sites in Google Search. It allows anyone looking for a job to access listings using different filters such as position and city, and apply directly from Google for Jobs instead of having to visit different websites.

How will it benefit your company?

Since Google for Jobs lets candidates search for positions using filters like location and expertise, employers can in turn find people who meet their criteria quite easily.

Along with your job listings, it also displays your company logo, reviews, ratings, and salary range estimates, which can be used by candidates. This not only boosts your company’s online exposure, but also helps persuade candidates to apply too.

Other than Google for Jobs, applicants are also able to choose which service they want to use to apply. For example, if they’re interested in a job opening from LinkedIn and already have a profile there, they can simply apply via LinkedIn.

Google has also revealed that a bookmark button that allows users to save jobs right in Google search will be introduced soon. These integrations might not seem so useful, but they’ll definitely help make the whole process easier for you and potential candidates.

How to get your job openings on Google for Jobs?

The first option is to use a third-party job site. All you need is to post on job boards that are integrated with Google job search engine. These include Facebook, LinkedIn, Glassdoor, ZipRecruiter, Snagajob, Monster, and Jibe, among others. Once you have that, Google will automatically retrieve your postings and all the details to be shown in Google for Jobs.

The second option is to integrate directly with Google, in which case you’ll need to edit the HTML of your job postings’ website so Google can index your postings. Here’s how:

Once your career openings are on Google for Jobs, tracking click rates and viewing analytics can be done easily using Google Search Console, the company’s free site monitoring and maintenance tool.

It’s exciting to see what else Google has up its sleeve. If you have any questions about how you can use solutions from Google to enhance your business, feel free to give us a call.

Published with permission from TechAdvisory.org. Source.

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