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3 Questions to ask before replacing your serversYour company’s servers will eventually need to be replaced. To conserve and maximize your resources, you need to anticipate the best time to do this, as well as consider alternatives that offer the same — if not better — outcomes for your business. When do my servers need to be replaced? This is a difficult […]

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3 Questions to ask before replacing your servers

Your company’s servers will eventually need to be replaced. To conserve and maximize your resources, you need to anticipate the best time to do this, as well as consider alternatives that offer the same — if not better — outcomes for your business.

When do my servers need to be replaced?

This is a difficult question, but there are two factors you will want to consider: age and performance. The useful life of a server is around three years. While it’s not unheard of for servers to function properly beyond year three, relying on them past this point can be risky, as hardware problems may occur more often. This means you will have to deal with costly repairs and possible sudden downtime.

In terms of performance, it doesn’t make sense to keep your servers around until year three if they are slow and too costly to maintain. It’s important to compare how much money you will lose in repairs and downtime versus the cost of buying new hardware.

Do I have an alternative to buying new servers?

Believe it or not, the answer to your server problems might not necessarily be purchasing more physical servers. One solution is to embrace server virtualization. This process allows your servers to be stored and maintained off-site, with all your resources being delivered to your office via the internet.

There are two notable benefits of virtualizing your servers. First, you don’t have to spend a ton of money on new equipment. Second, virtualization is a scalable technology, meaning you only pay for the data capacity you use. For instance, you can have just two and a half servers, if that’s all your business needs. This is in contrast to having physical equipment, which would require your business to either make do with two servers or splurge and buy a third one even if you didn’t need all of that space.

Of course, there are a few things you need to consider before making the switch to server virtualization. One of the biggest issues is security. Ask yourself if you feel comfortable keeping all of your data off-site. While this isn’t a concern for some companies, others may not see this as palatable. There are several workarounds to this issue, including the hybrid option where you keep sensitive data on-site and everything else off-site.

Can I do anything to prevent a full-scale server replacement?

Yes. It’s certainly possible for you to buy some time and give your current servers additional life, but these are short-term fixes, not long-term solutions. Server upgrades are a good place to start if your servers are less than three years old but are performing poorly. Installing additional CPUs or memory may increase server performance at a fraction of the cost of buying new servers.

It’s also possible to extend the life of servers that may have four or five years of wear-and-tear on them via repurposing. Instead of swapping out all of your servers, use the old ones for non-critical processes and purchase new ones to handle critical workloads. This will help you get a better ROI on your technology while avoiding a wholesale hardware purchase, which could cripple your budget.

If you have any questions about your servers and how you can increase their performance, get in touch with us today. We can help you procure new hardware or explore other alternatives such as server virtualization.

Published with permission from TechAdvisory.org. Source.

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Don’t be a victim of VoIP eavesdroppingIn the digital world, eavesdropping is a form of cyberattack in which hackers intercept and record Voice over Internet Protocol (VoIP) phone calls, usually to steal personal or business information. Since the attack does not affect call quality, it’s hard to tell if you are being spied on. Implementing these security strategies will help safeguard […]

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Don’t be a victim of VoIP eavesdropping

In the digital world, eavesdropping is a form of cyberattack in which hackers intercept and record Voice over Internet Protocol (VoIP) phone calls, usually to steal personal or business information. Since the attack does not affect call quality, it’s hard to tell if you are being spied on. Implementing these security strategies will help safeguard you from this type of attack.

Change the default configurations of your VoIP system

Using your VoIP phones without changing the default configurations can be the worst mistake you can make. These days, it’s easy for hackers to search vendor documentation for things like default usernames and passwords. Depending on your VoIP provider and phone model, you should have the option of changing the default login credentials on your handsets.

Get updates from your handset vendor

In 2015, Cisco detected vulnerabilities in their VoIP phones that enabled attackers to listen in on phone conversations. Cisco quickly released security alerts to inform their customers about these vulnerabilities, giving them enough time to address the issues. The lesson here is you must regularly monitor advisories from your hardware vendor or work with an IT provider that does so for you. Without proper monitoring, you won’t know how susceptible your corporate VoIP phones are to eavesdropping.

Update session border controllers

Another way to combat VoIP eavesdropping is to constantly update your session border controllers (SBCs). By doing so, you’ll be updating your VoIP’s antivirus software, which means your systems are better protected from constantly evolving cyberthreats. Routine SBC updates are essential for securing SIP trunking as well as responding to new threats.

Encrypt VoIP calls

If you work in a regulated industry like healthcare or finance, encrypting VoIP calls is essential to staying compliant. Work with your VoIP provider and auditors to determine the best encryption options for your communications infrastructure. Many cloud VoIP providers offer call encryption guidelines, and some even offer it as a premium service.

Build a hardened VoIP network

Make sure your VoIP network has:

  • IP private branch exchange (PBX) using minimal services, so that the hardware can only power the PBX software
  • Firewalls with access control lists set to include call control information
  • Lightweight Directory Access Protocol lookup, and signaling and management protocol
  • Reinforced endpoint security with authentication at the endpoint level

To effectively defend against VoIP eavesdropping, businesses need to take a holistic approach to cybersecurity. This includes enforcing policies, deployment, and security practices that will keep malicious agents out of your network. Feel free to contact us for further information on how to protect your business.

Published with permission from TechAdvisory.org. Source.

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What are the different Microsoft 365 plans and what are their features?Microsoft 365’s plan segmentations are complicated, so here’s a simple primer on what to expect with each suite. This article should provide you with enough information to decide which Microsoft 365 plan is ideal for your business. Information workers or frontline workers? Microsoft 365 is the obvious choice if you’re running cloud-based business systems, but […]

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What are the different Microsoft 365 plans and what are their features?

Microsoft 365’s plan segmentations are complicated, so here’s a simple primer on what to expect with each suite. This article should provide you with enough information to decide which Microsoft 365 plan is ideal for your business.

Information workers or frontline workers?

Microsoft 365 is the obvious choice if you’re running cloud-based business systems, but the main question is which suite will serve your needs best. Microsoft has packaged their Microsoft 365 offerings to fall under two types of bundles: Information Worker plans and Frontline Worker plans. Both of these plans will give you access to Office 365 and file hosting service OneDrive, but there are significant differences between the two.

Under the Information Worker suite, there are two Microsoft 365 plans you can customize as per your needs: E3 and E5. You can expand said suite with specific service sets your business needs, such as a standalone Office 365 system, Enterprise Mobility + Security tools, and even sets of the Windows 10 operating system. Meanwhile, the Frontline Worker suite (F1, F3, and F5) is more compact, with Office 365 F3 being the only available add-on.

Microsoft 365 E3 and E5 plans have unlimited archive and mail storage space. They also come with advanced analytics tools such as Delve, MyAnalytics, and PowerBI, all of which are unavailable on the Frontliner plans. Information Worker plans also include access management, threat protection, endpoint management, and other advanced tools absent in the Frontline Worker suite.

In terms of SharePoint, a collaborative platform and document and storage system, Frontline Worker plans are short on enterprise search, Excel services, and Visio — a diagramming and vector graphics app — features. Frontline Worker plans also do not have unified communications.

With these points in mind, it may seem like Information Worker subscriptions are superior — and in many ways, they are — but Frontline Worker plans are more suited for smaller companies running on a tight budget. Microsoft 365 F1 and F3 cost $2.25 and $8 per user per month, respectively, while Office 365 plans E1, E3, and E5 cost $8, $20, and $35 per user per month, respectively.

As a general rule, only consider subscribing to the Information Worker plans when your employee headcount exceeds 50 people and users require more storage space solutions and advanced analytics. Otherwise, Frontline Worker plans should suffice.

E3 or E5

Once you’ve decided to go for the Microsoft 365 Information Worker plans, you need to choose which plan (E3 or E5) suits your business requirements.

E3 offers basic solutions, such as Outlook, Word, OneNote, PowerPoint, and Excel for $32 per month. It also provides access to SharePoint Team sites, video conferencing, and Yammer for social media for businesses.

E5, on the other hand, provides all E3 features together with unified communications, PowerBI, Microsoft Defender, Application Guard, and Safe Documents. It also comes with more cloud security tools, risk-based conditional access, privileged identity management, and both automatic and machine learning-based sensitivity labels. E5 costs $57 per month.

Small- and medium-sized businesses often select E3 and subscribe to third-party applications for their cloud security and VoIP needs. But for more robust data management and security requirements, the E5 plan is the way to go.

Migrating to Microsoft 365 is not an overnight task, and if you’re still undecided about which plan to opt for, contact us today. We won’t just provide Microsoft 365; we’ll also assess your business to find the best plan that fits your budget and business goals.

Published with permission from TechAdvisory.org. Source.

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Improve your productivity with these Chrome extensionsGoogle Chrome is the most popular and most used browser in the world. And because of its unparalleled speed, user-friendly interface, and powerful performance, it’s also touted as the best. But did you know that the Chrome Web Store is full of extensions you can install to add extra features to your browser? If you’re […]

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Improve your productivity with these Chrome extensions

Google Chrome is the most popular and most used browser in the world. And because of its unparalleled speed, user-friendly interface, and powerful performance, it’s also touted as the best. But did you know that the Chrome Web Store is full of extensions you can install to add extra features to your browser? If you’re a Chrome user looking to improve your productivity, here are some extensions you should definitely try.

BlockSite

BlockSite helps you stay focused by blocking any distracting or harmful websites. If you’re in front of the computer all day, it’s the perfect solution to stop getting sidetracked by the many wonderful things on the internet. Essentially, BlockSite restricts access to websites that can cause your productivity to dip, particularly social media sites like Facebook, YouTube, and Twitter. If you don’t want to completely block these sites, you can schedule limited access to them; for instance, during your breaks.

AdBlock

AdBlock claims to be the most popular extension for Chrome. It has over 10 million active users — and for good reason. In a virtual world full of advertisements, AdBlock offers a break by blocking most ads from showing up on the screen. It also prevents shady, malware-ridden advertisements from popping up, which helps keep your browser speeds at optimal levels and improve your overall experience.

LastPass

Remembering passwords can be quite a headache; good thing there’s LastPass. It’s a great alternative to Chrome’s integrated password manager, and it generates new and secure passwords every time you log in to a website. It can also sync your passwords across devices, enabling you to easily access your accounts, enter credit card details, and fill out online forms with just a few clicks.

Evernote Web Clipper

Never lose anything on the internet again with Evernote Web Clipper. While you can mark sites using Chrome’s bookmark feature, Evernote is an even more powerful option: it allows you to quickly and easily save web content from Chrome and transfer it straight into your Evernote account. With the press of a button, you can grab an image from any web page, make annotations, create summary links, and save a distraction-free version of that page for later use.

Pocket

Pocket is another way to keep track of your favorite web content. With this extension, you can save articles, videos, and web pages for later viewing. Simply hit the Pocket extension button when you come across something interesting and that page will automatically be synced across all your devices, so you can view it at any time, even without an internet connection. If you come across something interesting but can’t waste time because of a pressing task, keep the web page in your Pocket for later.

Momentum

Momentum is a custom page that replaces the default Chrome landing page. Equipped with a personalized dashboard that features a beautiful scenic background, a daily inspirational quote, a weather report, a to-do list, and widgets for your favorite sites, Momentum could just be the dose of inspiration you’re looking for.

Learn more about the different productivity apps the Chrome Web Store has to offer. Get in touch with our experts today.

Published with permission from TechAdvisory.org. Source.

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